In this article, you’ll answer: how much does QuickBooks charge for ACH payments? This way, you can make smart choices about how to handle payments. Whether you’re a small business owner or a seasoned accountant, knowing the ins and outs of ACH payment fees can help you save money, reduce unnecessary charges, and simplify your financial operations.

What are ACH (automated clearing house) payments?

ACH stands for Automated Clearing House, a network that facilitates electronic bank payments. When you make an ACH payment, the money is withdrawn directly from your checking account and deposited into the recipient’s account. This process is usually faster and more secure than writing a check and is often less expensive than using a credit card.

ACH payments are so popular because they’re incredibly convenient. Many businesses use them to pay their employees, vendors, and suppliers. It’s also an excellent way for customers to make recurring payments, like monthly subscription services or utility bills.

ACH payments are also relatively inexpensive. Unlike credit card transactions, which often come with hefty processing fees, ACH payments typically have lower costs, making them attractive for businesses with high-volume transactions. In addition to being convenient and cost-effective, ACH payments are also highly secure. The ACH network has robust security measures to protect transactions and prevent fraud, giving businesses and individuals peace of mind when making electronic payments.

Why does QuickBooks charge for ACH payments?

QuickBooks charges a small fee for ACH (Automated Clearing House) transactions for a few reasons:

• Operational costs: QuickBooks needs money to keep its systems running smoothly. This includes paying for secure servers, software updates, and staff to handle transactions.
• Service enhancements: QuickBooks uses the money to improve ACH services. This could mean adding new security features or creating tools that simplify your accounting tasks.
• Bank and network fees: QuickBooks pays banks and the ACH network to process these transactions. These costs usually fall on customers.
• Compliance and regulatory costs: QuickBooks must comply with rules to prevent issues like money laundering. The fees help cover the costs of adhering to those regulations.
• Customer support and education: QuickBooks aims to ensure users get the most out of their services by offering training and support.

Overall, QuickBooks’ fees for ACH transactions are usually in line with what other accounting services charge.

How does QuickBooks handle ACH payments?

QuickBooks handles ACH payments through a systematic process involving the following stages:

1. Initiation: A user starts an ACH payment in QuickBooks. They choose the payee, payment amount, and payment date.
2. Payment data collection: QuickBooks collects essential payment details. This includes the payee’s name, account number, and routing number.
3. Payment data verification: QuickBooks checks the payment info to ensure everything is correct.
4. File creation: QuickBooks creates an ACH file with all the payment details. This file is sent to the ACH network.
5. Network processing: The ACH network processes the ACH file. It checks the payment info and ensures it complies with ACH regulations.
6. Bank processing: The payee’s bank receives the ACH file and processes the payment, debiting the payee’s account.
7. Payment settlement: The payment is settled. Money moves from the payee’s account to the recipient’s account.
8. Payment confirmation: QuickBooks gets payment confirmation from the ACH network and updates the user’s account accordingly.
9. Payment reconciliation: QuickBooks matches the payment with the user’s account to ensure everything is accurate. 
10. Completion: At this stage, the ACH payment process is complete. The user can check the payment status in QuickBooks.

Image credit: Intuit QuickBooks

QuickBooks ACH payment fees

QuickBooks charges a flat fee of $1 per transaction, with a maximum monthly payment of $10. This means that if you process multiple ACH transactions in a month, you’ll only pay a maximum of $10 in fees. Additionally, QuickBooks may also charge a small percentage-based fee for certain types of ACH transactions, such as payments to vendors or contractors. 

However, this fee is typically waived for employee payments or other types of transactions. Note that these fees are subject to change, so it’s always a good idea to check the QuickBooks website or consult a QuickBooks representative for the most up-to-date pricing information.

Standard ACH payment fees

Here are the standard fees associated with ACH payments: $0.25-$1.50 per transaction (baseline rate), 0.5%- 1.5% of the transaction amount (percentage-based fee), $5-$30 per return or rejection (return fee), $10-$50 per month (monthly minimum fee), $0.10-$0.30 per transaction (micro-deposit verification fee), and $5-$20 per failed or rejected payment (NSF fee).

Note that these fees are subject to change and may vary depending on the payment processor, the type of transaction, and other factors.

Instant deposit fees

The instant deposit service for ACH payments through QuickBooks allows users to deposit funds into their bank account immediately rather than waiting for the standard ACH processing time. However, this expedited service comes with an additional fee. The instant deposit fee is typically a flat rate of 1% of the deposit amount, with a minimum fee of $0.25 and a maximum fee of $10. 

This fee is in addition to the standard ACH payment processing fee. The additional cost factors contributing to the instant deposit fee include the expedited processing time, the increased security measures required for instant deposits, and the costs associated with facilitating immediate access to funds.

For more information on QuickBooks payment fees, check out our video below.

Factors influencing QuickBooks ACH payment fees

The fees for QuickBooks ACH payments can vary based on a few things. First, it matters what kind of transaction you’re doing. Are you paying employees, vendors, or contractors? The number of transactions you make matters, too. If you do a lot, you might pay more or even get discounts. How fast you want the payment to go also counts. 

If you choose instant deposits, expect higher fees. The payment method you pick, like ACH debit or credit, can also change the costs. Lastly, your QuickBooks plan affects what you’ll pay. Some plans have better prices or extra features.

QuickBooks subscription plan

Here’s a breakdown of how different QuickBooks subscription plans influence the fees charged for ACH payments:

• QuickBooks Online Simple Start: 1% per transaction (max $10) for ACH payments, with no monthly minimum fee.
• QuickBooks Online Essentials: 1% per transaction (max $10) for ACH payments, with no monthly minimum fee. However, users can access additional features, such as multiple-user access and time tracking.
• QuickBooks Online Plus: 1% per transaction (max $10) for ACH payments, with no monthly minimum fee. This plan also includes features like inventory management and budgeting.
• QuickBooks Online Advanced: This plan charges 0.5% per transaction (max $5) for ACH payments and has no monthly minimum fee. It includes advanced features like customized reporting and workflows.
• QuickBooks Payments: Offers discounted ACH payment rates (0.5% per transaction, max $5) for high-volume users, with a monthly minimum fee of $20.
• QuickBooks Pro/Premier: 1% per transaction (max $10) for ACH payments, with a monthly minimum fee of $10.

Note that these fees and plans are subject to change. For the most up-to-date pricing information, check the QuickBooks website.

Volume of transactions

The number of transactions you make affects the ACH payment fees in QuickBooks. The more transactions you make, the lower the fees usually are. That’s because QuickBooks gives discounts for high volumes. For instance, if you handle more than 500 monthly transactions, you might get a reduced fee of 0.5% per transaction instead of the usual 1%. If you really go big and have over 5,000 transactions monthly, you might even get special pricing with lower fees. 

These discounts can help businesses save money on ACH processing fees, making it more affordable to manage finances through QuickBooks.

Negotiated rates for high-volume users

If your business does a lot of transactions, you might get better rates for ACH payments with QuickBooks. QuickBooks has different pricing plans, often giving lower rates to those who bring in high volumes. 

To negotiate first, check your current pricing and see how many transactions you do. Then, reach out to QuickBooks’ customer support or sales team. Explain what your business needs and ask for a custom quote. Ensure to share details about your transaction volume, average amount per transaction, and how often you make payments. This shows them you’re a high-volume user. 

QuickBooks might give you a better rate, a flat fee, or a special plan just for you. Be ready to negotiate and also mention any better offers you might have from other payment companies to strengthen your case.

Benefits of using ACH payments in QuickBooks

Using ACH payments with QuickBooks has several benefits that can help businesses improve their payment process, save money, and manage their finances better. 

Lower transaction fees compared to credit card payments

When you look at ACH fees versus credit card fees, ACH is way cheaper. Credit card fees usually hit you with 2.5% to 3.5% of the sale amount. Plus, there’s an extra fee of $0.10 to $0.30. That can add up fast! 

On the flip side, ACH fees through QuickBooks are much lower. You’re looking at only 0.5% to 1% of the sale and a flat fee of $0.25 to $1.00. Think about it. If you make a transaction of $1,000, credit card fees would be around $25 to $35. But for ACH, you’d pay only about $5 to $10. In short, using ACH can save businesses up to 75% on fees. 

Improved cash flow and payment speed

ACH payments can really help businesses manage their money better. They speed up the process of getting paid. Instead of waiting for paper checks, businesses receive the money directly in their bank accounts, allowing them to access their funds much faster.

When businesses get paid quicker, they can reduce the time it takes to collect money from customers. This means more cash on hand for other needs. They can buy more inventory, pay their suppliers promptly, and invest in new ideas.

In short, using ACH payments makes it easier for companies to keep their cash flowing smoothly. It helps them work better and make smarter money choices.

Enhanced security and reduced risk of fraud

ACH payments have several security features to help prevent fraud. First, they use strong encryption, such as SSL/TLS, to keep sensitive payment information safe while transacting between banks and the ACH network. 

In addition, ACH payments require clear permission from the payer. This can be a signed agreement or an electronic authorization, which prevents unauthorized transactions. The ACH network also checks account and routing numbers to ensure that payments go to the right place and that accounts are real.

There are also strict rules, like the Nacha Operating Rules. These rules guide how ACH transactions work and ensure secure payments. Together with QuickBooks’ own security, these features protect businesses and individuals from losing money to fraud.

Are there any hidden fees associated with ACH payments?

A lot of people worry about hidden fees with ACH transactions. The good news is that QuickBooks is upfront about its fees. When you use QuickBooks for ACH transfers, there’s a flat fee for each transaction. You can find this fee laid out in the QuickBooks pricing plan.

QuickBooks also tells you about any extra fees. This includes charges for returns, rejected payments, NSF fees, or instant deposits. You can see all these in QuickBooks’s terms of service right on the platform.

QuickBooks also provides detailed invoices and statements, making it easy for businesses to keep track of their ACH fees and avoid surprises. By being transparent about fees, QuickBooks helps businesses feel confident in their payment choices.

Key takeaways

Understanding the fees associated with ACH payments in QuickBooks can help you make informed decisions about your business’ payment processing needs. Bear the following in mind:

• ACH fees can add up: QuickBooks charges a flat fee per ACH transaction, ranging from $0.25 to $1.00, depending on your subscription plan. If you’re processing a high volume of transactions, you can incur significant fees.
• Bulk discounts are available: QuickBooks offers tiered pricing for ACH payments, with lower rates for higher transaction volumes. You may be eligible for discounted rates if your business processes many ACH transactions per month.
• Negotiating fees is possible: You can negotiate ACH fees with QuickBooks, especially if your business has a high transaction volume or is willing to commit to a minimum transaction volume or term length.
• Financial impact: Understanding ACH fees in QuickBooks can significantly impact your business finances as you can save hundreds or even thousands of dollars per year.

If you’re already using popular payment gateways like Stripe, Authorize.Net, or PayPal, Method CRM works directly with these platforms. You also gain access to self-serve customer portals for 24/7 invoice payments, automated administrative workflows, personalized templates, and more—all while ensuring every payment and customer detail is synced with QuickBooks.

What’s even better is that Method’s customer portals are fully customizable, which means you can design the experience to align perfectly with your branding and business processes.

It’s not just about offering more payment options—it’s about creating a polished experience that makes your business stand out. Check out the video below to learn more about what Method makes possible.

Ready to give it a try? Start your free trial today—no credit card or contract required.

How much does QuickBooks charge for ACH payments FAQs

How long does it take to process an ACH payment in QuickBooks?

In QuickBooks, ACH payments typically take 1-3 business days to process. However, weekends, federal holidays, and bank holidays may delay the processing time. Additionally, some banks may take longer to process ACH payments, so it’s always a good idea to check with your bank or the recipient’s bank for specific processing times.

Can I negotiate ACH payment fees with QuickBooks?

You can negotiate ACH payment fees with QuickBooks, especially if your business has a high volume of transactions. Although QuickBooks has set prices, it might offer discounts or special rates for loyal customers or businesses with high transaction volumes.

To start negotiating, you’ll need to share details about how many transactions you make, the average amount, and how often you process payments. It helps if you’re ready to agree to a minimum number of transactions or a contract length to get the best deal.

When you negotiate, you can get lower rates, cheaper monthly fees, or custom pricing plans. For instance, if your business handles over 1,000 monthly transactions, you could receive a discount of 0.25% + $0.25 per transaction instead of the regular 0.5% + $0.50.

Just remember, your negotiation results will depend on your business needs and how QuickBooks sets its prices.

Does QuickBooks offer discounts for bulk ACH payments?

Yes, QuickBooks offers discounts for ACH payments made in bulk. To qualify for a bulk discount, businesses must agree to a minimum number of monthly transactions, sign a contract for a set time, such as 6 to 12 months, and pay a fee monthly or once a year.

That said, it’s best to contact QuickBooks directly. They can help you determine whether you qualify for those ACH payment discounts.

The post How much does QuickBooks charge for ACH payments? appeared first on Method.

If your business uses QuickBooks, you’ll be happy to know that the platform doesn’t make these fee structures overly complicated. 

In this guide, we’re breaking down exactly where and when QuickBooks payment processing fees occur and which transactions you can expect to be charged a little extra for. 

Keep reading to learn once and for all: how much does QuickBooks charge for credit card payments?

What are QuickBooks credit card processing fees?

No one enjoys hidden fees that pop out of nowhere, but thankfully, QuickBooks is quite transparent when it comes to what transaction types they process and how much they charge to process them. 

Here’s a detailed rundown on the types of fees you’re likely to encounter when using QuickBooks credit card processing. Exact transaction fees are below.

Invoicing and quick request rates

• Cards: Fees apply whenever customers use Visa, Mastercard, or American Express to pay an online invoice or quick payment request.
• Digital wallets: You can accept payments via Apple Pay, Google Pay, PayPal, and Venmo. As these are typically connected to credit and debit cards, expect those same transaction fees to apply when customers settle invoices using digital wallets online (2.5%).
• ACH bank payments: These are electronic bank transfers that move funds straight from your customer’s account to yours. 

Card reader rates

• In-person card payments: For face-to-face transactions, or when customers tap, swipe, or insert their cards into a reader, charges and processing fees apply. This applies to any accepted payment cards such as MasterCard, Visa, and American Express.
• In-person digital wallets: You can also accept payments through Apple Pay, Google Pay, PayPal, and Venmo using a card reader during in-person transactions.

Keyed-in payments

Processing fees of 3.5% per transaction also apply when you need to manually type in your customer’s card details to process a payment. This includes all major credit cards.

Payment dispute protection

QuickBooks offers automatic protection for credit card and debit card disputes and is an optional extra that attracts processing charges on top of the ones listed above. They’ll cover up to $25,000 per year, with an individual dispute limit of $10,000.

Breaking down QuickBooks credit card processing fees

Now you’ve got a handle on what you’re being charged for when processing credit card payments, let’s look at the percentage deduction for each type of transaction. Knowing what you’re charged upfront makes it easier to budget and keep expenses in check. 

So, how much does QuickBooks charge for credit card payments? Here’s a quick breakdown of what you can expect to pay per transaction based on how your customers choose to pay:

• Online invoices and quick requests (cards and digital wallets): 2.99% per transaction, but this varies based on factors such as transaction type and volume.
• In-person payments (using a physical card reader): 2.5% per transaction.
• Keyed-in card payments (manual entry): Flat rate for keyed entries at 3.5% per transaction.
• ACH bank payments: Fee of 1% per transaction, but this fee is capped at $10 for transactions exceeding $1,000.
• Instant deposits to QuickBooks and external accounts: 1.75% fee (or free with QuickBooks Checking accounts.
• Payment dispute protection: Starts at 0.99%.

These rates cover transactions made using Visa, MasterCard, Discover, American Express, Apple and Google Pay, PayPal, and Venmo. 

Importantly, take notice that manually keyed-in payments attract higher fees than swiping and tapping, and it’s important to record accurately all of these transaction fees when it comes time to reconcile. 

How to record credit card processing fees in QuickBooks

Tracking fees isn’t exactly the highlight of running a business, and you might be wondering why you even need to do it, given that fees are deducted automatically. 

The reason why it’s good practice to keep track of all these fees is because it provides both justification for the final invoice and accounts for any discrepancies come reconciliation time. 

The good news is that QuickBooks makes this process easier than you think. Let’s walk through it step-by-step:

Step 1: Access your expenses

Log into QuickBooks and click on the “Expenses” tab on the left-hand menu (then click “Expenses” in the drop-down). This section of the platform is basically your command center for keeping tabs on where your money goes.

Image credit: Gentle Frog

Step 2: Log the fee

Click on “New Transaction” and then select “Expense.” Now it’s time to officially put that fee on the record.

At a minimum, fill in these key details:

• Payee: Type in “QuickBooks Payments” or just the name of your payment processor.
• Payment account: Pick the bank account where the funds from your customer payments end up getting deposited after the credit card payment.
• Date: Enter the exact date when the transaction fee was charged.
• Amount: Record the processing fee according to the invoice. Be precise here, you’ll thank yourself later when sorting out reconciliation discrepancies. 

Image credit: QuickBooks

Step 3: Categorize smartly

Under “Category,” choose “Bank Charges” or create a meaningful custom label like “Credit Card Processing Fees.” Organizing it this way makes it a whole lot easier to track down later.

Optionally, you can add a memo if you want to include any extra details about the fee.

Step 4: Save and reconcile

Hit “Save and Close.” Just like that, you’re one step closer to a picture-perfect ledger. When it comes time to reconcile your bank statement, make sure this entry matches up. 

Pro tips to stay on top of it all

• Double-check the numbers, then check them again. Before hitting save and closing it off, give a few extra seconds to make sure you’ve got everything right.
• It’s painful, we know, but you should regularly reconcile your accounts. Think of it like a financial tune-up. Once a month is a good practice.
• Keep statements and records from QuickBooks handy. At some point, you’ll need them for quick reference, and exporting takes time you may not have.

For more information on QuickBooks payment fees, check out our video below breaking down everything you need to know.

Why use QuickBooks for online payments?

This is an important question, especially in light of some of the more expensive transaction fees. Understand that there are several benefits to keeping everything, including online payments, under one roof:

• As a user-friendly platform, once you’re used to using QuickBooks, you’ll never look back. Everything is placed intuitively, and all aspects of accounting, tracking, and invoicing are integrated into one platform.
• You can access your money faster. Payments in QuickBooks generally hit your account within one business day. While it’s not quite a “real-time” payment platform, it’s close enough to keep your cash flow steady.
• The team at Intuit is always ready to help when you run into issues. Their knowledge base and help center articles are also easy to go through when you’re in a rush, and if you can’t find what you need there, the community is ready to help.
• There are lots of payment options for customers. QuickBooks accepts all major credit and debit cards plus popular digital wallets. Essentially, more payment options mean it’s easier for your customers to work with you.

Why you might not want to use QuickBooks for online payments

Using QuickBooks for online payments makes sense if you’re looking to combine everything into an easy-to-use and comprehensive platform. But it’s not without its limitations, which is where integrating tools with the platform you know and love goes a long way.

Here are a few drawbacks to keep in mind, not only for QuickBooks but most small business accounting platforms:

• Fees add up: When you’re using QuickBooks for online payments, you’re not just paying for the processing fee. You’re paying for the convenience of having everything all in one place, and these fees can really start to add up.
• Occasional software issues: Like any online platform, QuickBooks can have the occasional glitch. If it happens at just the wrong moment, it can leave customers pretty frustrated.
• Customization sometimes isn’t really that custom: QuickBooks is known for its lack of “uniqueness” in some areas, like tailored invoicing and payments. You can also face issues integrating it with your existing systems.
• Locked-away features: A lot of the more useful features, like multi-currency and budget management, are only available on higher-paid tiers. For some small businesses, access to these features might come at a cost you can’t afford.

None of these drawbacks are real deal-breakers, and the good news is using a platform like Method negates most of them anyway. Method integrates perfectly with QuickBooks, giving you more control over your customer payments while also providing access to more useful reporting and lead generation features than are available on the native QuickBooks platform. 

How to cut down on credit card processing fees

Want to keep using QuickBooks and hold onto more of your hard-earned money? There are a few practical ways to cut down on those processing fees.

First, you can incorporate those processing fees into your final invoices. Most vendors and customers understand that covering the processing fees is all part of the business—and they probably already do it themselves. 

Picking the plan that best fits your business can also help. Some plans offer better value than others, especially if you’re paying for services you don’t actually use. Tapping or swiping cards for payment also typically costs less than a manual key-in. For digital wallets, swiping and tapping costs you less in fees than paying online.

Finally, try and convince your customers to pay using ACH rather than a card. If they’re QuickBooks users, they can deposit money using the platform instantly for a much smaller fee of 1% per transaction (capped at $10 for transactions over $1,000).

Key takeaways

Here is a quick recap to help you stay on top of those credit card processing fees:

• Get familiar with fees and understand what QuickBooks is charging you for, it’s the first step in managing costs and avoiding surprises.
• Keep track of those fees by logging them in QuickBooks, it keeps your ledger clean and makes reconciliation much easier.
• Keep looking at the bigger picture, QuickBooks payments, accounting, and financial management all under one roof make sense for small businesses.
• Integrate your existing CRM and QuickBooks with Method and experience simplified operations, better invoicing management, and a better chance at helping your business grow.

If you’re already using popular payment gateways like Stripe, Authorize.Net, or PayPal, solutions like Method have those integrations built right in. Plus, you get: 

• 24/7 self-serve portals for easy invoice payments.
• Automated workflows to cut down on admin tasks.
• Templates you can make your own.

And yes, everything syncs back to QuickBooks without you lifting a finger.

But here’s the best part: you can tailor the experience to match your branding and processes, so you look as polished as you are.

This isn’t just about payment options. It’s about giving your customers a smooth, professional experience that sets your business apart. Check out the video below to see more of what Method makes possible.

Ready to see for yourself? Try Method free for 14 days—no credit card required.

How much does QuickBooks charge for credit card payments FAQs

What is a reasonable credit card processing fee?

Credit card processing fees typically hover around the 1.5% to 3.5% mark per transaction, depending on the provider and method of payment. 

QuickBooks falls within that range, typically charging between 2.5% and 3.5%, so their rates are what is considered “reasonable.” 

What counts as reasonable to you usually depends on your business priorities, whether you’re okay with paying a little extra for the convenience of having everything done under one roof.

How can I avoid QuickBooks fees?

You can accept cash and checks as payment, but you will end up paying for it in other ways like time spent manually processing and entering payment details plus a trip to the bank. 

Another option is to use another payment processor, but it might not integrate with QuickBooks, leading to more manual work.

Does QuickBooks charge fees for credit card refunds?

Unfortunately, yes. You can issue refunds to customers, but QuickBooks keeps the transaction fees from the original transaction. Depending on your pricing plan, you could also be charged extra to refund the money. Consumer law also dictates that you cannot deduct this extra processing fee, you must provide a full refund of the customer’s invoice.

The post How much does QuickBooks charge for credit card payments? appeared first on Method.

1. Real-time QuickBooks sync

Method integrates directly with QuickBooks, meaning every payment you process is instantly synced. No need for double data entry — your payment information is always accurate and up-to-date in real-time.

2. Multiple payment gateway options

Method gives you the flexibility to accept payments through a variety of gateways, including PayPal, Stripe, and Square. This means your customers can choose their preferred payment method, making it easier for them to pay and for you to manage payments.

3. Secure and compliant transactions

Security is critical when dealing with credit card information. Method’s payment gateways are PCI DSS compliant, ensuring every transaction is protected by top-level security standards. This helps you manage payments confidently, knowing they’re safe and compliant.

4. Easy payments through customer portals

With Method’s customer portals, your clients can view their transactions and pay at their convenience. This self-service option makes managing payments smoother and faster, improving the overall experience for your customers.

5. Better cash flow

A streamlined payment process means fewer delays and faster payments, helping you keep your cash flow steady. This makes it easier for you to manage payments and keep your business running smoothly.

6. Comprehensive reporting

Method offers detailed reporting on your payment transactions, giving you insights into your payment processes. You can track trends, monitor performance, and make informed decisions to improve your business operations.

Conclusion: Simplify your payment management

Method makes managing payments easy and efficient. By integrating payment gateways into your workflow, you can focus more on growing your business and less on the complications of payment management.

The post The benefits of payment gateways for your business appeared first on Method.

How Method’s integrated payments make a difference

Method makes it simple to accept payments by connecting directly with QuickBooks. With payment gateways like PayPal, Stripe, and Square, you can choose the best option for your business. This flexibility saves time and helps reduce processing costs.

Why integrated payments matter

• Get paid faster: Waiting for payments can be frustrating, especially when your cash flow is at stake. Integrated payments help you accept payment quicker, keeping things running smoothly.
• Flexibility to choose: Every business has unique payment needs. Method lets you pick from multiple payment gateways, whether it’s PayPal, Stripe, or Square. This makes it easier to serve more customers and never miss a sale due to limited payment options.
• Secure payments: With cyber threats on the rise, securing credit card information is crucial. Method’s built-in security features ensure your transactions are safe and compliant with industry standards. You can accept payments confidently, knowing your business and customer data are protected.

Make payments easier for you and your customers

Integrating payments with Method is more than just convenience. It’s about managing payments efficiently and securely. By keeping everything in one place, you reduce administrative work and free up more time to focus on growing your business.

Conclusion

Don’t let outdated payment systems slow you down. Integrated payments with Method help you get paid faster, more securely, and more efficiently. Improve your payment process today and see how it can benefit your business and your customers.

The post Why integrated payments are essential to grow your business appeared first on Method.

PayPal is one of the leading providers of credit card processing solutions, offering options for companies of all sizes and types. And while it’s great that PayPal offers products to suit every business, it can be confusing to navigate all of them. But don’t you worry! To help you out, we’ve put together a list of options for accepting credit card payments with PayPal so you can decide which one best meets your needs.

PayPal Payments Standard

PayPal Payments Standard is the simple way to accept credit card payments online through a website. This option adds a payment button to your website (e.g. “Pay Here” or “Buy Now”) so you can accept payments securely.

This is a basic, straightforward way to begin accepting payments, which may be a good solution for businesses with very few items for sale. One of the best things about the PayPal Payments program is that you can get started in less than 15 minutes. PayPal Payments Standard has a flat fee of 2.9% plus $0.30 for each transaction within the United States.

PayPal Payments Pro

This is the professional version of the standard option discussed above. In addition to allowing you to add a payment button, you can customize the online payment experience for your customers. This makes it possible to create a full checkout or shopping cart-style system for multiple items.

In addition to accepting US funds, you can accept funds in multiple other currencies. Similar to the Standard option, PayPal Payments Pro has a flat fee of 2.9% plus $0.30 per transaction, but there is a $30.00 monthly subscription fee which gives you access to the additional features.

PayPal Checkout

PayPal Checkout is designed to allow buyers to pay for goods and services without leaving the “host” website. Customers who are already using PayPal will log into their account and can make a purchase without leaving your site. This is a great way to improve conversion rates and keep buyers on your page.

PayPal Checkout can be used by itself or alongside other forms of online payment. There are no setup or monthly fees, only a charge of 2.9% plus $0.30 per transaction.

PayPal Chip Card Reader

For businesses operating in person as well as online, a point of sale (POS) solution is a must. Luckily, PayPal has you covered with their Chip Card Reader. The card reader can be used with a number of POS solutions designed for different businesses, including retail and restaurants.

Rates start as low as 2.7% per transaction and are always clearly defined. In addition, there is no commitment so you can stop using the service at any time. Plus, with the latest technology and fraud monitoring support, your business is protected from the “bad side” of eCommerce.

PayPal Here

A business that takes payments “on the go” may benefit from PayPal Here. This is a card reader that can be used as a point of sale terminal but can also be easily moved from location to location. This option is ideal for vendors that travel or a small business with multiple locations.

The rates for each purchase start at just 2.7% per card swipe, making it an affordable way for a small business to begin accepting credit card payments in person. One business can also have multiple devices, allowing more than one person to “check out” customers during busy periods.

Payflow Payment Gateway

PayPal’s Payflow Payment Gateway works with your existing merchant account. Two gateway options are available: Payflow Link and Payflow Pro. The payment gateway handles the upfront acceptance of credit and debit cards, sending the details to the payment processor and assuring you are compliant with all security regulations. Payflow Payment Gateway works with all major shopping cart programs and can be programmed to work with your website too.

The gateway also allows you to accept PayPal and PayPal Credit payments, giving your customers additional easy payment options. The transaction fees are quite reasonable — at only $0.10 per credit card payment, the rate is lower than similar products. The Payflow Link gateway is free to set up, while the Payflow Pro option has a $99.00 setup fee and a $25.00 monthly fee.

Bonus tip for Method CRM users: Did you know that you can integrate your Payflow Pro Payment Gateway with your Method CRM account? This allows you to process payments within Method and sync them directly to QuickBooks — talk about convenient. Your customers can also make payments through Method’s built-in customer portals.

As you can see, PayPal offers a number of great options for processing credit card payments. From the simple “Pay Now” button to the fully integrated payment gateway, PayPal is always working to make payment processing easier for both customers and business owners. Choosing the right PayPal service makes it much easier for customers to shop with your company without hassle. This, in turn, will help your business grow.

The post How to Accept PayPal Credit Card Payments appeared first on Method.

Do any of these scenarios sound familiar to you?

• You have to ask customers to repeat their credit card numbers over the phone.
• You often ask customers to resend cheques when they forget to sign them.
• Your to-do list often includes payment processing, because you’re the only one with access to QuickBooks.

If so, here’s some good news: using a QuickBooks Online payment gateway makes these small annoyances disappear. And the benefits don’t stop there!

Payment gateways let customers easily make payments online. In addition, using a payment gateway with your QuickBooks-integrated CRM lets your staff process payments immediately — without needing access to QuickBooks.

All in all, online payment gateways help you provide customers with a positive service experience that keeps them coming back to your business. 

In this article, you’ll go through everything you need to know about using a QuickBooks Online payment portal. Let’s get started!

What is an online payment gateway?

The simplest explanation is that a payment gateway lets merchants accept credit card payments online. 

But, if we dive a little deeper, a payment gateway is a service that transfers data between a payment portal (like a website or app) and a payment processor.

Not sure what that means? Let’s imagine that a customer named Jane is purchasing a dog collar from an online retailer called Pet Pals. Here is a play-by-play of the payment process.

1. Jane reaches the checkout page, enters her Visa information, and clicks “Place Order.”
2. Jane’s web browser encrypts her credit card information and sends it to the Pet Pals server.
3. Pet Pals sends the information to the payment gateway.
4. The payment gateway sends the information to the payment processor.
5. The payment processor sends the information to Visa.
6. Visa approves or declines the purchase, and this result is sent back through the payment processor and payment gateway to reach Jane and Pet Pals.

And voilà! This whole process takes just 2–3 seconds, and now Jane’s dog has a stylish new collar on the way.

How does a QuickBooks Online payment gateway work?

A QuickBooks Online payment gateway acts as a digital channel to securely process transactions between your business and customers. Transactions might come in from payment methods such as:

• Debit cards.
• Credit cards.
• Bank transfers.
• Giving information over the phone. 

Choose a QuickBooks payment portal that supports the type of payment (or types) your business uses.

By integrating with QuickBooks Online, your payment gateway automates the accounting process. Invoices and financial records in your QuickBooks account update automatically, so you don’t need to spend time entering data manually.

Can you integrate different online payment gateways with QuickBooks?

Yes, you can choose which online QuickBooks payment gateway to integrate with, and even connect to multiple gateways. This flexibility lets you choose payment processing companies that best suit your business’ specific needs. 

For example, a QuickBooks Online payment portal might offer compatibility with a flexible payment option, such as making contactless payments. A QuickBooks integration lets them do so from their mobile device, using digital wallets.

Let’s take a closer look at what money movement services you can choose from!

How can I use an online payment gateway with my QuickBooks CRM?

Any business that uses QuickBooks and wants to accept a digital payment can set up a QuickBooks payment gateway in Method. Once the payment gateway is active, it has three main uses:

1. You can give your customers access to Method’s built-in customer portals (shown below). In the portal, customers can view their invoices and enter credit card information to make online payments. After the credit card transactions are approved by their financial institutions, payments automatically sync to your Method account and QuickBooks file.
2. A Method user can use the Payments app for processing payments. Eligible payments automatically sync to QuickBooks.

Nonprofits can use payment gateways too! A nonprofit can set up a Method donor page on its website. When website visitors access the donor page, they can enter credit card information to make online donations. As with payments, donations sync to Method and QuickBooks once the credit card company approves them.

What types of QuickBooks payment gateways are available?

There are a lot of online payment gateways out there, but don’t feel overwhelmed. Choose your favorite QuickBooks payment gateway, then set it up in your Method account.

Authorize.Net and PayPal Payflow gateways are available to businesses using QuickBooks Desktop or QuickBooks Online. As soon as you set up your gateway, you can use it in your: 

• Method account.
• Customer portals.
• Donor pages.

Intuit QuickBooks Payments gateways are available to businesses with US versions of QuickBooks Online. These gateways are also ready to use everywhere as soon as you set them up.

Also, PSIGate gateways are available to businesses using QuickBooks Desktop, QuickBooks Online, or QuickBooks Online Advanced. Once the gateway is active, you can use it to process payments in your Method account. Take note — if you want to accept online payments through customer portals or donor pages, some customization of your Method account will be needed.

Best QuickBooks Online payment gateway integrations of 2024

Shuttle

Shuttle is a London-based company specializing in QuickBooks payment gateway integration. It is specifically a payment processing tool.

Method uses Shuttle to securely process payments made by integrations with a QuickBooks payment gateway, such as Stripe or Square. This software functions internationally, making it useful for companies that need to collect customer payments across several countries.

As Shuttle manages things behind the scenes, you spend less time manually tracking financial reports and worrying about money transmission licenses.

How it works with QuickBooks

Shuttle integrates with QuickBooks to sync transaction data in real time. This means that sales data automatically reflects in your QuickBooks account — without manual data entry. 

It offers a merchant login portal that lets you view your cash flow history, and even includes fraud prevention services.

Pricing

Shuttle offers a free plan and charges $16 per month for the basic plan. The paid plan lets you: 

• Customize your payment screen with your company logo. 
• Work with no advertisements.
• Personalize your payment link URL.

If you integrate your QuickBooks account with Method, you can add your QuickBooks payment gateway at no extra cost from Method. Use Method’s customization features to make your own ad-free, customized invoices and estimates with your logo and branding.

Note that depending on the payment gateway provider you choose, they may charge their own separate fee.

Stripe

Stripe is one of many popular payment gateways with QuickBooks integration for businesses of all sizes. It offers pre-integrated platforms with no-code (and customizable low-code) solutions. Stripe operates internationally and offers multi-currency support.

With point of sales (POS) payment processing tools, it’s a popular choice for retailers and businesses that require mobile payment features.

How it works with QuickBooks

Stripe payment solutions offer minimal QuickBooks payment gateway integration. But the platform isn’t specifically designed around QuickBooks and operates more as a standalone solution.

You can integrate your QuickBooks Online payment portal with Stripe through the app store using a third-party app like Shuttle. By doing so, you can import your previous Stripe transaction data and automatically record sales to your QuickBooks account.

Note: Stripe doesn’t offer an official app on the QuickBooks app store, so you will need to choose a third-party software to integrate Stripe with your QuickBooks account.

Pricing

Stripe’s pricing is charged per sale at 2.9% plus $0.30. They also offer custom pricing plans with volume discounts and country-specific rates.

Depending on which third-party application you choose for your QuickBooks payment gateway integration, you may need to pay an additional fee through the QuickBooks app store.

Helcim

Helcim is a payment service provider that targets small businesses and boasts low transaction fees to help save you money. With in-person sales and online checkout options, it’s a great choice for businesses that have both a retail location and an online store.

How it works with QuickBooks

You can access your QuickBooks payment gateway integration directly through the Helcim app. By integrating with your QuickBooks account, you’ll be able to import your: 

• Helcim sales.
• Customer information.
• Products.

Pricing

Helcim pricing is charged per sale at 0.40% plus $0.08 for in-person sales. For online sales, they charge 0.50% plus $0.25. 

You’ll receive cheaper transaction fees at higher tiered volume sales (50,000 or more per month.) Also, international transactions charge additional fees.

Square

Square is a payment processing platform that also offers:

• Payment terminals.
• Registers.
• Other in-person retail hardware. 

With virtual terminals and appointment scheduling services, they are a popular option for businesses of all sizes and types.

How it works with QuickBooks

You can sync your QuickBooks payment gateway with Square to automatically:

• Record sales.
• Create sales receipts.
• View reports. 

Information imports to your QuickBooks account once per day. This is done with an app called “Connect to Square.”

Pricing

Square offers several pricing options, starting with a plan that charges per transaction at 2.6% plus $0.10 for in-person sales. Online sales are charged at 2.9% plus $0.30.

Other pricing options include a monthly subscription cost of $29 and up (plus processing fees) that is designed for: 

• Restaurants.
• Retailers.
• Appointment-based businesses. 

Square also offers customized plans for companies that do over $250,000 in card sales per month.

Accept Quickbooks payments seamlessly with Method

With Method, you have a comprehensive platform for:

• Customized online invoices.
• E-signature capture.
• Customer relationship management (CRM) solutions.
• Seamless QuickBooks payment gateway integrations. 

As a result, you:

• Automate your workflows.
• Save time with manual processes.
• Keep an accurate record of your company finances.

Method features an instant two-way sync with QuickBooks to update your sales and customer data automatically. It also includes features to schedule bill payments and avoid late payments. With that in mind, it’s an excellent choice for businesses like yours looking to simplify your payment processes and improve your cash flow.

These benefits make Method the best choice if you’re already using QuickBooks as your financial accounting software.

Don’t forget to check if your chosen QuickBooks payment gateway is compatible with Method before installing it.

Ready to simplify the way your business accepts payments? The setup of a QuickBooks payment gateway is included with Method for free!

The post Best QuickBooks payment gateway for small businesses appeared first on Method.